Scheduling & Modifications

Booking Process & Confirmation

What information is included in a booking confirmation?

Exact address/gate, floor, contact number, Wi-Fi instructions, start/end time with buffer, parking details, access notes, emergency numbers, agenda, and materials list.

What should you include in invites to improve arrival rates?

Include landmark, gate number, floor, parking, and metro exit in the first paragraph. Add a map link and 30-second walking video if available. Send SMS reminder 60 minutes prior.

How do I use GoFloaters filters and calendar tools to track bookings?

GoFloaters displays real-time availability. Save confirmations in your calendar with venue details. Our app provides instant notifications for booking updates.

Changes & Extensions

Can I reschedule my meeting room booking to another time or date if plans change?

Yes, rescheduling requests can be made through GoFloaters support, subject to venue availability and policy.

Can I extend my meeting beyond the original end time if the room is available?

Yes, additional booking time can be purchased if the room is free after your scheduled slot. Check availability on the platform or contact support.

How do I extend a booking—do I need to book extra hours separately?

Extensions require booking additional hours via the platform. If unavailable, our team helps find alternative spaces or times.

Can I get a grace period if my meeting runs over time?

No formal grace period. You must book extra time if needed. Extensions allowed if the room is free afterward—always inform reception before extending.

Can you extend a session on the fly at the venue?

Yes, if the next session hasn’t started. Panel displays usually indicate availability. Pre-authorize overtime charges to avoid approval delays. Inform reception immediately.