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Commute Planning

Choosing the Right Location​

How do you plan meetings around city traffic peaks?​

Avoid 9-11 AM and 5-7 PM starts; pick 8:30 AM, 11:30 AM, or 3 PM. Offer hybrid join for contingency. Communicate hard start times clearly.

How do you balance central locations vs. suburban convenience?​

Map attendee clusters and choose midpoint near transit. Central venues impress clients; suburban sites cut commute. Survey invitees before locking.

Are airport-adjacent meeting rooms worth it?​

Yes, for out-of-town clients and day trips—reduced transit time boosts punctuality. Evaluate noise insulation and parking. Compare total travel time, not rate alone.

Location Quality Checks​

What micro-location red flags should you watch for?​

Poor entry lighting, confusing lift systems, unclear signage. Test routes at same time of day as event. Ask security about late-night exits and safety.

How do you test the route at peak hours?​

Use Google Maps at the planned meeting time to simulate commute. Check for traffic jams and alternative routes. Note journey time for attendee planning.