Skip to main content

Pre-Meeting Preparation

Room Turnover & Cleaning​

What’s a clean rule of thumb for room turnover between sessions?​

Block 15 minutes for small rooms, 30 minutes for training/event spaces. Use reset checklist: chairs, markers, cables, trash, AC, calendar panel. Auto-release no-shows to recover time.

How often are meeting rooms cleaned?​

Venues maintain regular cleaning schedules, especially post-COVID, to ensure hygiene standards.

How do you ensure housekeeping doesn’t interrupt?​

Schedule cleaning between sessions or during breaks. Use “in session” signage. Keep hotline for immediate spill response.

Pre-Event Setup​

What’s the best end-of-day teardown routine?​

Photograph whiteboards, collect markers, power down screens, reset seating. Confirm no personal gear remains. Hand over room in better shape than found.

What’s a smart buffer between back-to-back workshops?​

At least 30 minutes for reset, AV checks, sanitation. Book staff for quick turns. Send participants to nearby lounge to keep schedule intact.

How do you prepare for VIP visits?​

Assign greeter, pre-print badges, secure green room. Rehearse entry flow and ensure pristine setup. Confirm photo policies in advance.