Events & Large Gatherings
Product Launches & Major Events
What’s critical for a 60-person product launch?
Stage, two wireless mics, HDMI splitter for dual screens, tech desk. Green room for presenters and photo backdrop. Control ambient noise near entrance.
How do you plan a half-day offsite inside a venue?
Blend morning workshop, lunch networking, afternoon demo. Secure lounge areas for informal chats. Share run-of-show with vendors.
How to host a meetup with mixed external sponsors?
Clarify branding rules, table placements, lead capture policies. Provide sponsor briefing and power access. Post sponsor thank-you slide.
Panel Discussions & Presentations
What seating works for fireside chats?
Theatre seating with center aisle, soft uplighting, two armchairs on stage. Mic check with lapel mics for natural flow. Keep roaming mic for audience Q&A.
How do you ensure event photos look professional?
Check lighting angles, avoid harsh backlight, set media zone. Provide brand backdrops and confirm photo consent. Share shot list with photographer.
How do you manage crowd flow at registration?
Use two queues: pre-registered and walk-ins. QR scanning speeds check-in. Place help desk to side to avoid blocking.
What AV do you need for panel discussions?
At least one mic per two panelists, confidence monitor, and clicker. Assign session chair to coordinate transitions. Record audio separately for clarity.
Multi-Track Event Management
How do you handle noise spillover between simultaneous sessions?
Separate rooms by distance and use sound-treated partitions. Avoid placing PA speakers near shared corridors. Stagger session start times by 5 minutes.
What emergency comms should you plan for events?
WhatsApp group for staff, printed escalation tree, posted emergency numbers. Test venue PA. Include shelter/evacuation route in briefing.
How do you measure event success beyond attendance?
Track engagement (Q&A, poll responses), lead quality, post-event NPS survey. Monitor session dwell time and badge scans. Compare to baseline events.